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Guidelines



1.0 Background

Department of Electronics and Information Technology (DeitY) since its inception is focused on promotion of research & development efforts in Information & Communications Technology (ICT) and its related fields in the country. Accordingly DeitY provides financial support as grant-in-aid to academic and R&D organizations for projects/schemes for undertaking research/development as also to organizations/professional bodies for arranging Conference/Workshop/Seminar/ Symposia in the areas of Information and Communications Technology (ICT) and its allied areas as well as their application in various socio-economic and business sectors. A large number of academic institutions, industries and research labs with geographical distribution spread all over the country are beneficiaries of Grants-in-aid support of DeitY for organizing Workshops/Conferences/Seminars etc in the emerging areas of ICT.

2.0 Aims and Objectives

Information and Communications Technology (ICT) is information intensive and knowledge based technology sector. The main objective of the "Conferences Support Program is to link-up all the elements related to establishing a viable technological base in the country in the area of Information & Communication Technology and allied areas.

It is envisaged that providing support for Seminars/ Symposia/Conferences/Workshops at National and International level would serve as:

  • A platform for bringing together experts from industry/academia/R&D and other user community to discuss and share their expertise about technology trends, and their analyses of its various aspects leading to development, improvement of electronics and ICT sector, viz. growth, competitiveness, productivity, quality, R&D applications; and
  • Human Resource Development (HRD) for domestic / international market and exports development in the areas of electronics, communication and information technology.
  • Brainstorming sessions for the purpose of identification of gap areas in thetechnologies, requiring import of know-how, enhance production levels to capitalize on competitive strengths, identification of appropriate manpower required to meet future needs of the industry and draw an action plan to generate the required manpower.
  • Identification of thrust areas and development of technological competence in identified thrust areas in India to compete globally including identification of facilities, researchers required on a national basis and financing strategies.
  • Identifying and promoting appropriate applications of electronics and ICT in various sectors of the economy such as industries, healthcare, education, agriculture, transportation, power, including social development sector.
  • Wider disbursal of funds. Preference will be given to proposals from organizations from rural and far-flung areas of the country, where industry sponsorship would not be forthcoming.

This intends to complement/supplement efforts of each other directed towards meeting overall national needs so as to make India a Global R&D and services hub.In order to meet this objective, Department of Electronics and Information Technology (DeitY) will extend financial and technical support and co-sponsorship with or without financial support to organize conferences/seminars/symposiums/workshops schools (short-term training program not exceeding 5 days).

3.0 General eligibility criteria and guidelines for governing GIA Support

3.1 R&D institutes, IITs, NITs, Central/State Govt. Universities, IIITs, Scientific Societies/Bodies of Govt. Departments, registered professional bodies and industry associations related to ICT Sector, R&D organizations and NGOs registered under the Societies Registration Act 1860 will be eligible to receive Grants-in-aid under this scheme for organizing conferences/seminars/workshops/symposia at regional, national or international level.

3.2 The organization should have a good track record of technical & financial achievements reflected through annual report/balance sheet/financial statements.

3.3 The subject/objective of the event should substantively conform to the areas of Electronics, Communication, IT and related fields (illustrative list of thrust areas is at Annexure I). Time relevance of topic will also be criteria for evaluation of the proposal. However, the events seeking support merely using the name of IT, may not be encouraged.

 

The broad levels of financial support would be as follows:

S. No. Category of Event Maximum Grants-in-aid support
1 Regional Level.- Event in general should have participation of experts from neighbouring States/UTs in that region. Rs. 1.50 lakh
2 National Level. - Event in general having the participation of experts of repute from various States/UTs of the country, and national level organization/institutions. Rs. 2.00 lakh
3 International Level events by the Organizations Rs. 3.00 lakh

 

Note - In case of international event, the event in general should have confirmed collaboration (with or without financial support) of international level.

  • Pre-conference printing (Announcements, abstracts, etc.)
  • Publication of Proceedings

3.4 The organization should agree to register 5 DeitY Technical officers including one from concerned division free of charge as full delegates.

3.5 Financial support would be subject to satisfying the guidelines enumerated at paras 3.1 to 3.4 above. In the event of any deviation from the commitments made, grant-in-aid received will have to be returned to DeitY with interest. Negative report on the event at any time will be held against the organizers.

3.6 The grantee organization shall render Utilization Certificate in Form GFR 19-A and Audited Statement of Accounts to the DeitY in respect of grants-in-aid within 30 days of the completion of the event.

3.7 The grantee institution should ensure submission of following to DeitY within 30 days of holding of the event.

  • Utilization certificate and Audited Statement of Accounts.
  • 3 copies of the proceedings along with soft copy in PDF format and a list of participants.
  • Brief of the presentations made or issues discussed and key recommendations of the event in hard and soft copy.

3.8 In the event of failure on the part of the grantee organization to submit the requisite documents to DeitY, it would be taken into account for grant of any further financial assistance by DeitY to such institution(s)/Organization(s).

3.9 The Audit authorities as well as the Department of Electronics and Information Technology (DeitY) shall have the authority to call for such details and documents as they deem necessary in order to satisfy themselves that the grant has been utilized in accordance with rules and for the purpose for which it has been given and it shall be the duty of the grantee organization to furnish to the audit authorities and the Department of Electronics and Information Technology (DeitY) the information and documents required from time to time.

3.10 Recipients of grants will execute the prescribed surety bond for the amount of GIA as per Government instructions in force. They should also follow other instructions as given in GFR and attached terms & conditions.

3.11 For wider coverage of participating institutions the GIA support will be extended to an organization/institution for only one event in a year. The year will be reckoned from April to March.

3.12 No post-facto approval will be admissible under this scheme.

3.13 13 Under no circumstances, funds would be released to an Event Manager.

3.14 The application for grant in aid should be submitted to DeitY 3 months in advance. The proposals received later may not be considered.

3.15 All requests must be made in the prescribed proforma given at Annexure - II and submitted to the Senior Director, Department of Electronics and Information Technology (DeitY), Trade & Investment Promotion Division, Electronics Niketan, 6, CGO Complex, New Delhi-110003.


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Page last updated on November 21, 2014
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